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Neviscater Documentation

How Neviscater works, feature by feature: orders and events, menus and recipes, raw material requirements, purchase orders, stock, bills and payments, and printable reports.

Getting Started

Getting Started with Neviscater
How Neviscater is organised, the recommended order to set up your account, and where to go next.
Dashboard
What each dashboard widget shows — order calendar, order pipeline, outstanding balances, payments collected, wastage, recent activity — and how to switch them on or off.
Plans and Subscription
The free trial, plan prices, what the Standard and Premium plans include, which features carry a plan badge, sub-user seats, metered items, how to upgrade or renew, and what happens when a subscription lapses.

Orders

Creating and Managing Orders
Create an order, understand the order status lifecycle (Enquiry → Booked → Locked → Executed → Closed), execute and undo, duplicate orders, and use the Actions menu.
Events and Menus
Add events to an order, build each event's menu, let Neviscater suggest quantities from the guest count, import from catalogs, and set the quoted rate.
Raw Materials Consumption
How Neviscater calculates the raw materials an order needs from menus and recipes, the menu-based vs item-based views, adjusting quantities to procure, stock, printing and creating purchase orders.
Kitchen Plan
One combined view of what the kitchen has to cook and buy for a window of days across every order — dishes, raw materials with stock counted once, vendor-wise lists, saved plans, printing and purchase orders.
Customer Bills and Payments
How the customer bill is built from event rates, expenses, discounts and taxes; generating and printing invoices; recording payments and receipts; tracking outstanding balances and collections.
Order Execution and Actuals
What happens when you execute an order, how to record Material, Item and Disposable Actuals and Itemware Returns after the function, writing off damaged or lost itemware, what the ⚠ stale flag means, and how actuals feed stock and the Wastage Report.
Services and Misc Expenses
Record order- and event-level expenses, book external vendor services, mark which costs are folded into the per-plate rate, and see all bought-in services for an order in one place.
Email Reports
Send an order's menus, item quantities, bill and payment details by email to yourself, the customer, staff or any address; download them all at once; see what was sent and when.

Items, Materials & Recipes

Items and Recipes
Set up the dishes you serve (Items), their types, units and weight per plate, rates and menu behaviour, the recipes that tell Neviscater which materials each item consumes, the warnings on a recipe, and what happens when an item's unit or weight changes later.
Materials and Inventory
Maintain the raw materials list with rates, vendors and pack sizes (1 Bottle = 750 Mililitre), turn on inventory tracking, record purchases and adjustments, read stock history and low-stock alerts, and change a material's unit or pack size safely.
Stock Expiry and Shelf Life
Give materials and items a shelf life or record printed expiry dates on purchases, see expiring and expired stock as badges and alerts, and write off expired stock in one click.
Cookware, Serveware, Cutlery and Operational Resources
Set up equipment and disposables masters, tell Neviscater what each item needs, and get a per-order checklist of cookware, serveware, cutlery and operational resources with stock, purchase and printing.
Units
How units work in Neviscater, which ones convert automatically (kg, gm, lt, ml), how counted units like Plate, Piece or Bottle are handled through a weight per unit or a pack size, what happens when you change a unit later, and how to add or display your own.
Catalog Menus
Build reusable menu templates with a rate per plate, thumbnail and guest count; import them into events, export event menus into the catalog, and publish them for your website.

Vendors & Procurement

Vendors and Vendor Services
Set up suppliers and service providers, their rate cards, link them to materials and items, and see each vendor's bills, payments and outstanding balance.
Purchase Orders
Create purchase orders manually or from an order's requirements, send them to vendors, receive goods into stock, record payments, and follow the Draft → Sent → Confirmed → Received lifecycle.
Create Purchase Orders from an Order's Raw Material List
Turn the raw materials an order needs into draft purchase orders, one per vendor, with stock already deducted and pack sizes rounded up — the setup it depends on, the steps, and what to check afterwards.
Vendor Finances on Orders
Where vendor bills on an order come from, recording vendor payments (order-linked or general), how general payments are settled FIFO, emailing vendor invoices, and the Vendor Outstandings report.

Reports & Analytics

Wastage Report
What wastage means, how it is recorded through Material/Item Actuals, and how to read and export the Wastage Report.

Staff & Access

Staff and Users
The difference between staff members and login users, adding both, the sub-user seat limit, inactive staff, and the Activity Log that records who changed what.
Roles and Permissions
Create roles, choose from the 18 permissions, understand permission dependencies and the built-in Admin role, and see what each permission unlocks.

Settings

My Account
Change your own name, mobile number or password from the My Account drawer in the top-right user menu, and what to do about your email.
Preferences, Rate and Pricing Settings
Every setting under Preferences — business details, locale and currency, order measuring unit, inventory and feature toggles, dashboard widgets, taxes, printing and templates — plus the Rate & Pricing page for margins, making cost and bulk rate changes.
Printing and PDF Templates
Every PDF Neviscater can print (menus, quantities, raw materials, bills, receipts, checklists), the printing preferences, report styles, brand colours and artwork pages that shape them, and where custom templates fit in.
Custom PDF Templates with Twig
Lay out menus, bills and other reports exactly the way you want with your own HTML and CSS template, using Twig placeholders and ready-made building blocks for the data — with a complete example, the editor, AI conversion from an image, and export and import between accounts.
Text Conversions (Regional Languages)
Translate item names, material names, types and units into a regional language, edit the translations, and print menus in that language with Use Translated Text.
Menu Embedding (Menus on Your Website)
Generate a link to put your item list or catalog menus on your own website so visitors can build a menu and send an enquiry, which lands in Neviscater as an Online Enquiry order.

Application Data

Saving and Restoring Your Data
Restore Points, Export/Import Database, Regional Database import and Clear Database - what each does and when to use it.

Support

Frequently Asked Questions
Short answers to the questions users ask most — about quantities, raw materials, locked orders, stock, wastage "Needs Update", bills, deleting records, and access.
Try it on your own orders
Every Neviscater account starts with a free 10 day trial with all features unlocked. No payment details are asked for. To book a demo, call 8717809030.
Plans & pricing Start the free trial